“ePMS, an On-line Project Management System for Assam tracks the projects involving investment 100 crore to 1000 crore. It enhances the efficiency, bring transparency and improve the communication between industries to Government and State to Centre or vice versa. It automates the entire tracking of stalled investment projects in the context of the bottlenecks. Industries can submit their projects with issues after creating their login credentials. When any project with issues is being added by an industry to the State PMG, the portal shall automatically push the data to the respective ministries at the state level. Once the project is being endorsed by State level Nodal Officer, it shall also be automatically routed to the Central PMG, if there are any issues/bottlenecks related to Govt. of India. Industries get the immediate response from the automatic mailer and they can see the current status of concerned projects through this platform immediately after the subgroup meeting is over if the decision being entered on-line”

 

            In this context, a Training workshop on ePMS On-line Project Management System Portal was organized for Govt. of Assam at Conference Hall of the Principal Secretary, P&D, Assam on 07th and 08th July 2014. The program was chaired by Mr. N. C. Borah, Director (PC), Planning and Development Dept., Assam Secretariat, Dispur, Guwahati.

 

Training program started at 10:30 AM at conference hall, Mr. N. C. Borah gave the welcome address followed by introductory speech by Mr. D. C. Bijalwan, Under Secretary, Govt. of India. He gave the description about the project and the historical aspects of the e-PMS and working role of different users. Then for technical introduction the chair was handed over to Mr. Vinod Kr. J, Scientist-B, NIC to provide the technical insight of the e-PMS portal of Assam. He first discussed the Agenda for the training followed by the complete audio/visual presentation for both Admin user and the private entrepreneur. Thereafter Mr. Vinod gave the complete demonstration about the working of the Assam portal regarding the roles of ministry users. During the demo all the real examples were used to better connect with the users. Just after completing the demo a Q&A session of 15 minutes has also taken place. At 12:00 PM a session of hands on was conducted, which was initiated with opening statement by Mr. Amar Arora, STA, NIC regarding the procedure to connect and process to follow while hands on which, the hands on after that continued till 3:00 PM including half an hour lunch break in between.  During the hands on session, all the users were divided in to 3 groups having 4-5 members, all members were provided with to-do list which has the list of options which participants would be trying in accordance to their respective roles. During the hands on the actual adding of projects, acceptance by the sponsoring and comments made by the recipient, searching projects etc. were also tried by the users with the help of Mr. Vinod and Mr. Amar. There after individual queries and doubts were also taken up and resolved after the hands on session. Thereafter the ministry users were requested to provide their feedbacks and allowed to leave after a vote of thanks to them.

Then the admin module demo was started at 3:30 PM with the arrival of all admin staff which continued till 5:30 PM, with the decision to start the next day at 9:00 AM.

 

On second day i.e. 08th July 2014, the session started at 09:00 AM sharp to start the day recap of the previous day was given. The demo for agenda creation and monitoring module was given. Thereafter all the additional task were explained in details till 10:30 AM, which followed by the Q&A session of 15 minutes, during this the state portal’s username and passwords was also handed over to the state PMG. At 11:00 AM the hands on session started with three groups of 2-3 members each. During this session they were provided with the TO-DO list of Admin users which list all the major operations as per Admin role. During hands on all the teams able to perform all the operations including project monitoring and commissioning reports. All the major doubts of all the participants were cleared during individual interaction by Mr. Amar and Mr. Vinod during the hands on. Then day was called after the lunch at 1:30 PM with the vote of thanks by Mr. Bohra and concluding comments by Mr. Bijalwan.