Sanstha Aadhaar Streamlining Institutional Registration and Monitoring

Sanstha Aadhaar integrates Sanstha Aadhaar Numbers across Rajasthan to monitor economic activities, supporting Economic Census and NSSO Surveys for informed policymaking. It ensures transparency and efficiency through online registration, certification issuance, and integration with state and UIDAI databases.

In Rajasthan, various government bodies maintain detailed records of institutions: government offices by the finance department, schools by the education department, and industries by the industry department. In modern governance, identifying every institution— whether governmental, private, or nongovernmental—is essential for effective planning and monitoring. To achieve this, the Government of Rajasthan, in technical collaboration with the NIC Rajasthan State Centre, has introduced an online registration system for all types of institutions, known as Sanstha Aadhaar.

Originally launched for private institutions on the recommendation of the 13th Finance Commission, the Sanstha Aadhaar system has since been expanded to include all types of institutions. This includes government departments, boards, corporations, autonomous bodies, non-governmental organizations, and all enterprises operating in Rajasthan. Each institution is issued a unique identifier, the Sanstha Aadhaar Number (SAN), through the online portal. The Rajasthan government has mandated that all establishments obtain a SAN before applying for or receiving any government grants or services.

Institutions can apply for a SAN using the Aadhaar number or Jan Aadhaar number of the owner or nodal officer and receive the SAN and certificate instantly via email or SMS without manual intervention. Alternatively, institutions may apply using ID proof such as a PAN card, driving license, voter ID card, passport, or ration card. In these cases, the SAN is issued after verification by District Sanstha Aadhaar Registrars. The government has established a well-defined structure of Sanstha Aadhaar Registrars from state to block offices.

The Sanstha Aadhaar system captures details of both existing and new institutions in Rajasthan, enabling the state government to monitor institutional activities. It also generates area-specific activity profiles, facilitating better governance and oversight.

Salient Features

• Uniform Registration Process: SAN registration process is standardized across the entire state of Rajasthan.
• Online Application Only: Institutions must apply for registration online; there is no offline mechanism available.
• Minimized Duplicity: The single registration portal reduces the likelihood of duplicate registrations.
• Centralized Database: A centralized registration database is maintained, which can be used for various analytical purposes
• Authenticated Information: Institutions’ Aadhaar, PAN, and GSTN numbers are authenticated during the registration process.
• Standard NIC Code: The system uses a standard 5-digit National Industrial Classification (NIC) code for classification.
• Update and Cancellation: Institutions have the facility to update and cancel their Sanstha Aadhaar online.
• Multiple Shareholders: The system allows for SAN registration with multiple shareholders.
• MIS Reports: Various Management Information System (MIS) reports are available at both the district and state levels.
• Online Search Facility: Citizens and institutions can search for registration information online.
• Uniform Registration Certificate: A uniform registration certificate is issued throughout the state.
• Communication: Instructions, notifications, and other communications are circulated to District Sanstha Aadhaar Registrars and citizens.
• SMS Alerts: Citizens receive SMS alerts related to their registration.
• Email Delivery: The SAN certificate is delivered by email if an address is provided.
• QR Code Implementation: SAN certificates include a QR code for easy verification.
• Mobile App: A mobile app is available for citizens to access the Sanstha Aadhaar services.

Fig 11.2: Sanstha Aadhaar Mobile App

Stakeholders

• Citizens: Citizens can view the list of institutions available in their area
• Institutions: Institutions can apply online using the resident’s Aadhaar or JanAadhaar and receive SAN instantly on the portal. They can download their SAN certificate online
• e-Mitra Kiosks: Over 80,000 e-Mitra Kiosks, authorized by the Government of Rajasthan, can apply online on behalf of institutions and download the certificate from the portal.
• Registrars: Sanstha Aadhaar Registrars can approve applications, process cancellation and update requests, and monitor the progress of Sanstha Aadhaar within their respective blocks or districts.
• State Registrar: The State Registrar has overall responsibility for regular monitoring and integration of Sanstha Aadhaar within government departments. They may propose rule enhancements or modifications, issue notifications, and generate MIS reports and various statistics.

Sanstha Aadhaar portal has smoothened the Registration System for all types Institutions in the state of Rajasthan. We have made it mandatory to register on Sanstha Aadhaar portal and get the SAN for availing any services in the state for the institutions. This system is completely online without any official interferences. Facilities have also been provided to apply and get the certificate from Mobile App and eMitar Kiosks. The system is integrated to various other databases of the state. I congratulate the NIC Rajasthan team and the team of Economics and Statistics Department, Govt. of Rajasthan for putting in place this IT enabled system ensuring for transparency and fast delivery of services.

Naveen Jain IAS

Secretary, Planning and Statistics Department Rajasthan

Technology Stack

Application Development

The Sanstha Aadhaar application is developed using ASP.Net with C# and JavaScript. This combination provides a robust framework for building dynamic web applications, ensuring a responsive and user-friendly interface.

Backend Database

The backend database for Sanstha Aadhaar is SQL Server 2012. This powerful relational database management system offers high performance, scalability, and security, which are crucial for handling the extensive data involved in the registration and management of institutions

Benefits

• Area-Wise Institution Profiles: Generates detailed profiles of institutions by area, aiding in policy formulation and planning.
• Economic Census Utility: Facilitates comprehensive economic census activities across the state.
• Business Market Analysis: Provides insights into existing and potential business markets.
• Market Research Support: Assists in conducting thorough market research.
• Business Enterprise Framework: Develops a robust framework for surveys, studies, and state Gross State Domestic Product (GSDP) estimates.
• Business/Institution Directory: Helps in preparing a comprehensive directory of businesses and institutions in the state.
• Efficient Registration: Ensures speedy registration and issuance of certificates.
• System Transparency: Enhances transparency in the Sanstha Aadhaar registration process.
• Cost-Effective Solution: The system is economically efficient due to its in-house development

Integration

• Aadhaar Authentication: Integrated with UIDAI for seamless Aadhaar authentication.
• Jan Aadhaar Scheme: Connected with the Rajasthan Jan Aadhaar Scheme for authentication purposes.
• Finance Department: Linked with the IFMS portal of the Finance Department, Rajasthan, for efficient financial management.
• Registering Authorities: Integrated with all registering authorities to authenticate the SAN and synchronize their registration numbers with the SAN database, ensuring validity.
• State Databases: Ongoing integration with other state databases to enhance data consistency and accuracy.

Way Forward

It will be imperative for all institutions to integrate SAN Numbers into their operational frameworks, thereby enabling thorough monitoring of economic activities throughout the state. This integration not only supports the facilitation of Economic Census and NSS Surveys but also ensures comprehensive data collection essential for informed policy-making and strategic planning at both regional and state levels.

Sanstha Aadhaar is developed and being implemented with the excellent technical guidance of NIC Rajasthan. Portal aims to digitize details of all the Institution’s in the state. Presently, no other integrated system is being used to capture institution details in Rajasthan. Institutions may now apply through Portal using their resident Aadhaar and Jan Aadhaar. System is being integrated with departments to authenticate SAN and push updations from the licensing authorities. I congratulate the NIC Rajasthan team for designing and developing the system.

Vinesh Singhvi

Registrar, State Sanstha Aadhaar & Director, Economic & Statistics Department

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