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eGov Products & Services eGov Products & Services

e-Panchayat Sabha

A digital workplace for Gram-Panchayat
Meeting

anchayati Raj Institutions (PRIs) are capturing agenda-wise data, despatching notice
constitutionally mandated bodies for of meeting with agenda, uploading signed atten-
Pdecentralised area based development dance and photo of the meeting, entering Min-
planning and execution at the local level and e-Panchayat Sabha is a digital utes of Meeting (MoM) and Despatching MoM.
to govern the rural areas to ensure economic • Panchayat Executive Officer (PEO) has the re-
development & social justice to all the inhabitants workflow-based meeting pro- sponsibility of initiating meeting schedule, se-
at different tiers of Rural Local Governance. cess which facilitates strength- lecting participants of the meeting, preparing
Gram Panchayat level meetings must be held at agenda, verification/ vetting of agenda-wise data,
regular intervals as per statutory provisions for ening the process of conducting sending the schedule and agenda to Sarpanch for
the successful planning and implementation meetings at the Gram Pancha- approval, sending meeting schedule with agenda
of a large number of schemes and services yat (GP) level by providing a for despatch, verification of draft MoM prepared,
to be catered to the citizens in the rural sending the MoM to Sarpanch for approval and
areas. To ensure accountability, transparency, digital interface. The applica- finally sending approved MoM for despatch.
efficiency and reliability of various activities tion ensures better governance •
conducted in meetings at the Gram Panchayat Sarpanch (Presiding Officer) has the role of
level e-Panchayat Sabha application has been through effective monitoring approval of meeting schedule, agenda and MoM.
introduced by Government of Odisha. and implementation of devel- System Functionalities
The e-Panchayat Sabha Web Application is a opment schemes and social This workflow-based product covers all meet-
digital workflow-based meeting process at the ing-related end-to-end activities starting from
Gram Panchayat level. The functionalities cover welfare measures. The mobile system-generated scheduling of meetings to
all meeting-related end-to-end activities starting application, as a supportive and despatch of minutes of the meeting as detailed
from system-generated scheduling of meetings below.
to despatch of minutes of meeting (MoM) as role- complementary solution, facil- •
wise detailed below. itates GP officials to attend to System-generated meeting scheduling with
• The Admin user is at GP, Block, District and meeting related functions and Meeting ID on 28th of every month for a meeting
State level, who has the role in creating user, ed- to be held next month.
other stakeholders to access • Initiation of the meeting with schedule (Date,
meeting related information Time and Venue)
•
Managing agenda and list of participants
and documents anytime – any- • Managing data details as per the Agenda
where. These Applications are • Approval of meeting with agenda
currently being used by all 6,794 • Generation of notice/ letter of meeting with
Dr. Ashok Kumar Hota agenda
Dy. Director General & SIO GPs across Odisha. These have • Sending of meeting notice / letter with agenda
sio-ori@nic.in replaced paperwork associated to the participants of the meeting through Sand-
with the conduct of statutory es Mobile App
monthly/quarterly/half-yearly • Managing attendance
•
meetings and improved gover- Preparation of MoM using the template
Mamata Khamari • Approval of MoM
Sr. Technical Director nance and transparency. • Sending of MoM to the participants of the
m.khamari@nic.in meeting through Sandes Mobile App
• User Management
• MIS Report generation
• Pushing of Special Agenda from the higher lev-

iting user profile, activating / deactivating user, el authorities (State/District/Block) to GP Level
Rama Krishna Sahoo Meeting
Technical Director Pushing Special Agenda from higher level to GP
rk.sahoo@nic.in Level Meeting etc. • Pushing of Special Meeting with Agenda from
• The Assistant / GRS / DEO has the functional higher level authorities (State/District/Block) to
role for entering data in the context of agenda, GP Level Meeting

April 2024 informatics.nic.in 25