Page 29 - Informatics, April 2023

eGov Products & Services

Software Architecture Finance and Accounting Panchayat Profiling
eGramSwaraj is designed with the following 3 4-Tier accounting classification Maintains Panchayat profile
system and reporting as with Election Details, Elected
key target user groups in consideration: prescribed by C&AG under MAS Members, Committee, etc.
• Local Bodies: both rural and urban local bod-
ies forms the primary end user base for this ap-
plication. They are the primary custodians of nu- Geo-Tagging of Assets Action Plan Creation
merous critical processes such as work progress Mobile app based Geo-tagging Captures annual plan creation
and photo capturing of assets to
by allowing plan unit to take
monitoring, vendor and employee management, update physical progress of approved activities as per
formulation of Panchayat Development Plan asset-based activities availability of funds
(PDP) and financial management.
• Line Departments: GPDP spans across 9
themes mapped with 29 constitutional subject ar- Progress and Reporting Activity Output
Effective Inter-modular data
eas. These departments are responsible for driv- To update physical and financial flow enabling smooth physical
progress status of activity can be
ing various social welfare programs and schemes. updated to ongoing, suspended, and financial progress reporting
Data-driven planning and monitoring, naturally, abandoned or complete
forms the foundation of successful, last-mile,
service delivery, especially for a robust financial Fig 9.1 Key features of eGramSwaraj portal
management. • Action Plan: creates annual plan by allowing tivities. This sub-module is supported through a
• Citizens: Although Gram Panchayat is run by the planning unit to take approved activities as unique mobile app named as mActionSoft.
elected and designated representatives of cit- per available fund in different schemes. Activity
izens and administration, it is the right and re- funding can be shared by multiple schemes. Pri- It also allows for inter-module data flow for
sponsibility of each citizen to be aware and vig- ority can be set for each activity smooth physical and financial progress reporting.
ilant of the progress and development works in Financial Accounting
their region. Work Management System
Considering above user personas, the follow- • Technical Approval: analyzes and captures the accounting and monitoring of funds expenditure.
This module facilitates work-based financial
ing modules form the backbone of eGramSwaraj technical aspect for an activity approval
application: • Administrative Approval: captures adminis- • Complies with the 4-tier accounting classifi-
cation system and reporting formats prescribed
trative approvals for an activity with respect to
Panchayat Profile source of funding by Comptroller and Auditor General (C&AG) under
Model Accounting System (MAS)
This module helps in maintaining the so-
cio-economic profile of Gram Panchayat in ad- Geo-tagging based Progress • Follows double-entry system of book-keeping
dition to information related to panchayat elec- Reporting wherein both the credits and debits are recorded
tions, elected members, and working committees. This module records the physical and financial for a transaction
• Maintains a holistic profile of Panchayat, in- progress of approved activities. • Captures details of work, expenditure incurred
cluding details of Sarpanch and Panchayat Sec- • Progress Reporting: updates physical and fi- on the work, advances given under a work etc.
retary nancial progress of activities. Activities can be • Integrated with PFMS to register vendors under
• Maintains the details of election and elected marked as ongoing, suspended, abandoned, or different Central and State schemes for payments
representatives completed • Facilitates closure of daily, monthly and year-
• Maintains the details of working committees • Geo-tagging: captures location-based informa- ly book of accounts and ensures necessary steps
and its members tion and photos of assets created, which makes are taken to carry forward accounts to next cycle
it easier to track the progress of asset-based ac- • Records transaction details through 4 vouch-
Panchayat Development Plan
Management
This module helps in planning project activi-
ties and creation of development plans. 1 2 3 4
• Wish List: captures ideas, suggestions, and res-
olutions presented during Gram Sabha meetings Local Staging Demo Production
• Shelf of Activities: enables planning unit to Environment Environment Environment (Packaging &
(Code Building)
(Testing)
(Beta-Release)
Releasing to Live)
maintain a list of activities to be taken up in a
year plan • Development • Deploy • Deploy • Available for
• Resource Envelope: documents budgetary al- • Build & • SIT • UAT far End-Users
Unit Testing
(User Acceptance
(System Integration
locations of funds from a range of sources, such Testing) Testing)
as government schemes at both the Central and • Commit on
Repository
State levels, as well as other funding streams
• Convergence: pools funds from multiple sourc-
es to support the activities of panchayats. This SIT Feedback
ensures that available resources are fully utilized, UAT Feedback
reducing the risk of critical projects being aban-
doned due to inadequate funding Fig 9.2 Overview of deployment procedure
April 2023 informatics.nic.in 29